What is the HE2 Form?
The HE2 Form is a crucial document that needs to be submitted to the Registrar of Companies when incorporating a Cyprus company. Its primary purpose is to provide the company's registered address to the Registrar. Keeping an updated registered address is an essential legal obligation for receiving official communications and ensuring regulatory compliance.
The Importance of the HE2 Form
In Cyprus, every company is legally required to have a registered address. All legal documents, notices, and formal communications are sent to this address. Registering this address with the Registrar of Companies using the HE2 Form accurately is essential.
Submitting the HE2 Form is crucial during the initial incorporation process and whenever the company's address changes. Failing to update the registered address can lead to significant legal and operational complications, including missed communications and potential penalties.
Case 1: The Incorporation Process and the HE2 Form
Incorporating a company in Cyprus involves several steps, and filing the HE2 Form is one of the main stages:
- Preparation of Incorporation Documents: The incorporation process begins with the preparation of essential documents, including the Memorandum and Articles of Association, HE1 Form (declaration of compliance), HE2 Form (notification of the registered address), and HE3 Form (Notification of the directors and secretary of the company).
- Signing and Submitting the HE2 Form: All company directors must sign the HE2 Form, which is then submitted to the Registrar of Companies for processing. The HE2 Form is filed to ensure the company's registered address is officially recorded.
- Approval and Issuance of Incorporation Certificate: The company is officially registered after the Registrar reviews and approves the incorporation documents and issues the company's certificates.
Case 2: Changing the Registered Address
It's common for companies to change their registered address over time for various reasons, such as moving to a new office. The HE2 Form must be resubmitted to the Registrar whenever the company address changes within 14 days of the change.
Failure to notify the Registrar of Companies of a change in the company's registered office address within 14 days may result in a late filing fee. The fee could be as high as € 50 on the first day of non-compliance and up to € 250 for continued non-compliance.
The process of notifying involves the following steps:
- Document Preparation: A new HE2 Form must be prepared, indicating the new registered address.
- Signing by Directors: As with the initial submission, all directors must sign the updated HE2 Form to verify the change of address.
- Submission to the Registrar: The signed HE2 Form must be submitted to the Registrar of Companies. It's essential to ensure timely submission to avoid any legal issues or lapses in communication.
Using the e-Filing System to Update a Cyprus Company Address
You can update a company's registered address in Cyprus by using the e-filing system, an online platform provided by the Registrar of Companies. This system allows businesses to submit various forms electronically and can be accessed at e-Filing System Cyprus.
The Registrar of Companies charges a € 20 fee for submitting the HE2 Form via the e-filing system. Preparing and filing the HE2 Form also requires administrative effort, which can be managed internally or outsourced to a professional service. If outsourced, the total costs can range from € 50 to € 150, depending on the service provider.
How Cyprus Limited Simplified the HE2 Form Submission
The complexity and required translations of the HE2 form and the entire founding process can be daunting for young startups. Our user-friendly app is designed to simplify this process for company formation and address changes, ensuring compliance with all legal requirements. Here's how our convenient backend will assist you:
- Automated Preparation: Our application automatically prepares the HE2 Form right after your company is set up and every time you change your registered address.
- Pre-filled Documents: We generate pre-filled HE2 Forms, reducing your directors' administrative burden or translation issues. All they need to do is sign the document, and your assigned accountant takes care of the rest.
- Professional Guidance: Your assigned accountant is always available to guide you through the process, answer any questions, and ensure that all forms are accurately completed and submitted on time.
Summary
Every Cyprus company must have a registered address in Cyprus. The HE2 Form must be filed to ensure this address is recorded correctly and updated. Fortunately, we have simplified the submission process so you can focus on growing your startup into a successful enterprise.